FREE TOOL · SPRINT PLANNING
Sprint capacity calculator with time off
A sprint plan that counts people who are on vacation is wrong on day one. Add who is away and see what the team can really take on.
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See who is out and who is overloaded, in Jira
OutSync keeps leave in Jira and shows who is out on the board’s team, today and in the coming weeks; an issue panel says when the assignee is away. Workload & Capacity Planner shows each person’s remaining estimate against their weekly capacity: green, amber or red.
Holidays still count as working days in Jira's timeline, Plans and automation. Jira holidays shows where to set them and has the 2027 US and UK dates as files.
Deciding what goes into the sprint first? Rank the candidates with the RICE & WSJF calculator. Asked how many hours a story point is? The story points to hours calculator turns these hours and your velocity into a range. Why velocity can read lower than the work done, and what Jira counts when a sprint ends: Jira sprints, tested.
Capacity here is hours of sprint work. The forecast scales the velocity of a full sprint by the share of hours left; real sprints also depend on the work itself.
Frequently asked questions
How do you calculate sprint capacity?
For each person, take the working days in the sprint, subtract holidays and their days off, and multiply by the hours a day they can spend on sprint work (a workday minus meetings and other duties). Add everyone up.
How do I adjust velocity for vacations?
Scale the velocity of a sprint with everyone present by the share of capacity left: if leave and holidays take 24% of the hours, plan for about 76% of that velocity.
Where do I see who is away during a sprint in Jira?
OutSync shows who is out on the board’s team from the board’s menu, and an issue panel says when the assignee is away. Workload & Capacity Planner shows each person’s remaining estimate against their weekly capacity.